Who is responsible
Enquiries are handled by the organiser responsible for Radford Renegades FC. Use our privacy contact form for questions about your information. The responsible organiser is named below before enquiries open.
What we collect
We collect your enquiry type, name, email, optional telephone number and message. Parent enquiries also include a child’s age group or school year. Please do not provide a child’s full name, date of birth, medical information or other sensitive information.
We also record when the enquiry was submitted, your privacy acknowledgement and a reference number. For abuse prevention, a keyed, non-reversible identifier derived from the connection’s IP address is retained temporarily. The website host may keep separate technical access and security logs.
Why we use it
With your consent, we use your details to respond to your enquiry and discuss the next steps relevant to your expressed interest. This does not sign you up for general marketing, commit you to joining or register a child to play.
We use limited technical data to protect the form and website from abuse, based on our legitimate interest in operating a secure service. Privacy requests are handled to meet our data protection obligations.
Who can access it
Only authorised organisers and the technical provider supporting the website should access enquiries where needed to respond or maintain the service. The site is hosted on the existing Praxis infrastructure. A copy of your enquiry is sent to the organiser’s private email inbox to help them respond. We do not sell enquiry details, publish them or share them with sponsors for marketing.
How long we keep it
Website enquiry records are deleted by a daily retention task once they are 180 days old, unless you ask for earlier deletion or a legal obligation requires a separate record. If you later join the club, any information needed for that separate process will be explained at the time. Abuse prevention identifiers expire after 15 minutes and are removed on the next submission or by the daily retention task. Organisers apply the same retention period to enquiry emails. Technical hosting logs and protected backups follow the host’s retention arrangements.
Your choices and rights
You can withdraw consent or ask to access, correct or delete your information. Depending on the circumstances, you can also ask to restrict its use, object to use based on legitimate interests or request a portable copy. Withdrawal does not affect earlier lawful processing.
Use our privacy request form. Include only enough information to identify your enquiry. We may need to confirm your identity before responding. You can also raise a concern with the Information Commissioner’s Office.
Cookies and external services
This site does not use analytics, advertising cookies or embedded social media. Fonts and images are served from this website. The enquiry form uses a short-lived security token held in the page, not a tracking cookie. No cookie consent banner is needed for the technologies implemented here.
Children’s information
The enquiry forms are for adults. Parents and guardians should make enquiries on behalf of children. We ask for a school year or age group only to understand local demand. Further information will only be requested through a separate, appropriate process if club activities go ahead.
Changes to this notice
We will update this notice if our arrangements change, including before introducing player registration, subscriptions or other services.